Payroll and Billing

Given the importance of your temps and customers to your business, our approach is to deliver a personalised service to all our clients irrespective of size. To do so, your dedicated contact at Pay N Bill UK will be part of a small team who will have a thorough understanding and knowledge of your requirements. Right from the outset of our relationship we will advise you of the name and contact details of the person responsible to deliver our services to your business.

Our services will be delivered to you on a proven and completely secured IT platform using a software which has been specifically designed to process the payroll and billing requirements of recruitment businesses. As it is also used by a large number of recruitment companies, it is totally tried and tested.

Fully approved by HMRC our systems are always kept up to date with all legislative requirements such as the working time regulations, SSP, SMP, SPP and SAP.

At Pay N Bill UK we have the ability to process your payroll either on a weekly or monthly basis irrespective of the industry in which you operate in. The data required to process your payroll can either be entered directly into our systems by yourself or imported from your Front Office system if you are using one.

Alternatively we can provide to you an integrated front to back office solution.

We will acknowledge receipt of any data sent to us electronically within five minutes of receipt and within the same timescale we will also notify you of all potential errors on the file that you have sent to us.  For example, client not set up on system, purchase order number missing, pay rate higher than charge rate etc…

Our payroll and billing service includes:-

• Setting up your starters and processing your payroll.
• Processing your P45s & P46s
• Amending changes in tax code
• Calculating your temp’s net pay
• Administering deductions and court orders
• Validating the accuracy of your payroll and flagging abnormal net payments
• Calculating your holiday pay accruals
• Validating sort codes and bank account numbers
• Paying your temps by BACS
• Producing your temps payslips or contractors remittance advices
• Posting or emailing your payslips/remittance advices to you or to your temps/contractors directly
• Responding to all your temps, staff and client enquiries.
• SMS your temps
• Paying your PAYE to HMRC
• Liasing with HMRC on all PAYE enquiries
• Keeping up to date with legislative changes
• Producing and submitting all your End of Year returns on the HMRC gateway and dealing with P60s, P14s and P35
• Archiving historical data
• Producing your sales invoices
• Mailing your invoices and time sheets to your clients

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